Backed by
CombinatorChatGPT on top of your EMR schedule
Penciled is an AI employee that manages your schedule via human-like text conversations with patients— the AI your EMR wishes they could build.
Instantly fill last minute cancellations
Hello, this is Nicole from Physical Therapy Clinic. We had a last-minute cancellation for today at 2:00 PM. Would you be interested in taking this slot?
Yes, I'd be interested! Can I make it at 2:00 PM?
Great! I've scheduled you for today at 2:00 PM. Please arrive 10 minutes early to complete any paperwork. Is there anything else you need to know?
That works perfectly. Thank you for letting me know about the opening!
How can Nicole help?
"Super cost effective... lets us be more present with patients"
Tim Johnson
Physical Therapist
"The time saved is worth more than the cost. We're filling canceled slots and generating a better patient experience."
Sarah Stevens
Office Manager at Renew PT
Maximize provider productivity
No more manual calling or texting to fill cancellations. Let Nicole automatically reach out to patients on your waitlist, freeing up your staff to focus on patient care.
Dr. James Wilson
"Our staff saves 5+ hours per week since we started using Nicole"
Sarah Chen
"We've increased our fill rate by 67% in just the first month"
Michael Thomas
"Nicole is like having an extra staff member working 24/7"
Filled cancellation - John D.Rescheduled appointment - Mary S.Waitlist notification sentGenerates revenue
Every filled cancellation is revenue that would otherwise be lost. Nicole works 24/7 to make sure no appointment slot goes unfilled, directly impacting your bottom line.
Allows you focus on what matters
Stop spending hours each day contacting patients on the waitlist. Nicole automatically finds the best patient for the slot.
How Nicole generated $1.8k/week by filling last minute cancellations at Renew PT, SF
Connect anywhere in seconds
No complex setup needed. Nicole works with your existing systems.
Speaks multiple languages
Nicole can communicate with patients in English, Spanish, and more.
Book directly into your EMR
Automatically updates your schedule when appointments are filled.
FAQs
Fill 10x more canceled appointments
Book a demo to see how Nicole can help your practice recover revenue from cancellations and no-shows.